Documents (birth, marriage, death) - retroactive issuing of civil status documents

German version

Due to the changes in the law on fees and charges (Gebührengesetz) we will also change the software of the ‘online order of documents’ programme (Online-Urkundenbestellung). The Register Offices of Vienna (Municipal Department 35) are trying to implement this software change as quickly as possible. We apologise for the inconvenience and kindly ask for your understanding that it is – for the time being - not possible to order documents online. Please contact the competent register office directly to order documents. Please note that there is a fee of €14.30 if you order documents in writing (by e-mail or letter). There is, however, no fee if you order documents in person or on the phone.

General information

Applying for civil status documents online is only possible for births, marriages or deaths that have been officially registered. Moreover, online applications are limited to births and deaths that occurred in Vienna on or after 1 January 1939, and to marriages conducted on or after 1 August 1938 in Vienna.

To order documents online, you must know the civil status details of the person concerned. However, if the only information available is the civil status office ("Standesamt") where the birth, marriage or death was registered, you are free to contact the civil status office directly to obtain further information.

The term "document" also includes transcriptions from the birth, marriage and death registers as well as international documents.

Requirements

The following persons have a right to obtain civil status documents:

  • The persons concerned, as well as their spouses, ancestors and offspring, but not their siblings.
  • Applicants who can prove a legal interest in obtaining the civil status document in question, except if protecting the interests of the person concerned takes precedence over the applicant’s legal interest.
  • Authorities and public bodies requiring the document(s) for the implementation of laws.

Deadlines

Documents ordered in writing (by letter, fax, e-mail or online) will be sent to you by registered mail.

If you go to the registry office in person, documents will be issued immediately.

Contact

For births and deaths after 31 December 1938, and marriages after 31 July 1938:

Documents are available at the registry office that first issued the civil status document. However, between 1 August 1938 and 31 December 1938 marriages were conducted at regional district offices (Bezirkshauptmannschaften). The registers for this period are available at the registry offices of the town or district where the marriage took place.

For births and deaths before 1 January 1939, or marriages conducted before 1 August 1938:

  • Documents are available from the competent church offices (Roman Catholic parishes, Protestant parishes, Old Catholic parishes, Greek-Orthodox church, Jewish Community).
  • If the person concerned was not a member of a church at the time of their birth, marriage or death, or if the bridal couple or parents of a child (birth) were members of different churches, the documents are available at the civil status register (Zivile Altmatrik) of Municipal Department 35, Dresdner Straße 93, 1200 Vienna, Phone +43 1 4000-35089, Fax +43 1 4000-99-35070, E-mail: post-stb@ma35.wien.gv.at.
  • Documents of persons registered in the Austrian military register (Österreichische Militärmatrik) are available at the Austrian State Archives (Österreichisches Staatsarchiv), Nottendorfer Gasse 2, 1030 Vienna, Phone: +43 1 795 40-0. Exception: There were civil registers (Zivilregisterführung) from 1 October 1895 in all former Hungarian regions that today form part of Burgenland. Civil status documents for this region are available at the registry offices of the town or district where the birth, marriage or death took place.

Please note: Many registry offices that may be mentioned in original civil status documents were merged and do not exist any longer. To find the competent registry office please see Historische Wiener Standesämter (in German - overview of past and present registry offices in Vienna).

Opening hours: Monday, Tuesday, Thursday, Friday from 8am to 12noon, Thursday from 3.30pm to 5.30pm
Good Friday, Christmas Eve (24 December) and New Year’s Eve (31 December) from 8am to 11am. Closed on public holidays.
Office hours: Monday to Friday from 7.30am to 3.30pm, Thursday from 3.30pm to 5.30pm
Good Friday, Christmas Eve (24 December) and New Year’s Eve (31 December) from 7.30am to 12am. Closed on public holidays.
Please note: There is a reduced service on Thursday afternoons. Please expect longer waiting times.

If neither the civil status details nor the name of the original registry office is known, the file centre of the Vienna civil registry offices ("Zentralkartothek der Wiener Standesämter") may be able to provide further information.

Dresdner Straße 93, 1200 Vienna
Phone: +43 1 4000-35089
Fax: +43 1 4000-99-35070
E-Mail: post-stb@ma35.wien.gv.at

Documents required

Please bring a valid official photo documentation to your personal appointment.

Fees

  • The fee for written applications (letter, fax, e-mail, online order) is at EUR 14.30.
  • There is an additional fee of EUR 9.30 for each civil status document.
  • There is a fee of EUR 10.40 for transcriptions from the family register (marriages before 1 January 1984).
  • If you have not paid the fee by online payment, the registry office will send you a printed bill.
  • There are no fees for authorities and public bodies that apply for the issuing of documents.

Billing and payment (German)
For questions about payment please contact: Municipal Department 6 - Accounting Department 40 (German).

Further information

If a birth, marriage or death has been registered at a registry office in Vienna, you can get the civil status document at any registry office in Vienna if you go there in person.

Loss of documents (German)

Homepage: Municipal Department 35- Immigration, citizenship, registry offices (MA 35)

Contact for this page:
Public Relations (Municipal Department 35)
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