Ordering copies of civil status documents online (birth, marriage, registered partnership, death)
Applying for civil status documents online is only possible for births, marriages, registered partnerships or deaths that have been officially registered in Austria. Moreover, online applications are limited to births and deaths that occurred on or after 1 January 1939, and to marriages conducted on or after 1 August 1938.
To order documents online, you must know the civil status details of the person concerned. However, if the only information available is the civil status office ("Standesamt") where the birth, marriage or death was registered, you are free to contact the civil status office directly to obtain further information.
The term "document" also includes partial or complete extracts from the Central Civil Register (Zentrales Personenstandsregister - ZPR).
The following persons have a right to obtain copies of civil status documents, unless protecting the interests of the person concerned (in the document) takes precedence over the applicant’s interest:
- The persons concerned, as well as their spouses, ancestors and offspring, but not their siblings.
- Applicants who can prove a legal interest in obtaining a copy of the civil status document in question.
Documents ordered in writing (by letter, fax, e-mail or online) will be sent to you by registered mail.
If you go to the register office in person, documents will be issued immediately.
Documents on births and deaths after 31 December 1938, and marriages after 31 July 1938, are available from every register office in Austria.
Documents on births and deaths before 1 January 1939, or marriages conducted before 1 August 1938:
- Documents are available from the competent church offices (Roman Catholic parishes, Protestant parishes, Old Catholic parishes, Greek-Orthodox church, Jewish Community).
- If the person concerned was not a member of a church at the time of their birth, marriage or death, or if the bridal couple or parents of a child (birth) were members of different churches, the documents are available at the civil status register (Zivile Altmatrik) of Municipal Department 35, 1200 Vienna, Dresdner Straße 93, Phone +43 1 4000-35089, Fax +43 1 4000-99-35070, E-mail: firstname.lastname@example.org.
- Documents of persons registered in the Austrian military register (Österreichische Militärmatrik) are available at the Austrian State Archives (Österreichisches Staatsarchiv), 1030 Vienna, Nottendorfer Gasse 2, Phone: +43 1 795 40-0.
Please note: Many register offices that may be mentioned in original civil status documents were merged and do not exist any longer. To find the competent register office please see Historische Wiener Standesämter (German - overview of past and present register offices in Vienna).
Opening hours: Monday, Tuesday, Thursday, Friday from 8 am to 12 noon, Thursday from 3.30 pm to 5.30 pm
Good Friday, Christmas Eve (24 December) and New Year’s Eve (31 December) from 8 am to 11 am. Closed on public holidays.
Office hours: Monday to Friday from 7.30 am to 3.30 pm, Thursday from 3.30 pm to 5.30 pm
Good Friday, Christmas Eve (24 December) and New Year’s Eve (31 December) from 7.30 am to 12 am. Closed on public holidays.
Please note: There is a reduced service on Thursday afternoons. Please expect longer waiting times.
If neither the civil status details nor the name of the original register office is known, the file centre of the Vienna civil register offices ("Zentralkartothek der Wiener Standesämter") may be able to provide further information.
Please bring a valid official photo documentation to your personal appointment.
In case you already have a copy of the document(s) in question, please take it with you as this will speed up the process.
- The fee for written applications (letter, fax, e-mail, online order) is at EUR 14.30.
- There is an additional fee of EUR 9.30 for each civil status document.
- If you have not paid the fee(s) by online payment, the register office will send you a printed bill.
The online ordering service of certificates is currently unavailable due to scheduled maintenance. We apologise for any inconvenience this may cause.
In the meantime you can contact every register office in Vienna ("Standesamt").
If civil status documents from Austria are submitted to authorities or institutions abroad, they may require an apostille or diplomatic certification. The latter is, however, only issued for documents that have been signed by hand. Most documents, however, are no longer hand-signed but bear an electronic signature of the issuing authority. If the document you would like to obtain is handwritten or signed by hand and you need to have it certified afterwards, please point out this fact in your application.
Loss of documents (German)
Homepage: Immigration, citizenship, register offices (German)
Data Protection, Information Law and Register Offices (Municipal Department 26)