Ordering copies of civil status documents online (birth, marriage, registered partnership, death) - application
Applying for civil status documents online is only possible
- if the birth, marriage, registered partnership or death the document refers to has been officially registered in Vienna, and/or
- if the person concerned in the document had their main residence in Vienna, and
- for births or deaths that occurred on or after 1 January 1939, and for marriages conducted on or after 1 August 1938.
To order documents online, you must know the civil status details of the person concerned. However, if the only information you have is the civil status office ("Standesamt") where the birth, marriage or death was registered, you are free to contact the civil status office directly to obtain further information.
The following persons have the right to obtain copies of civil status documents (unless protecting the interests of the person concerned in the document takes precedence over the applicant’s interest):
- The persons concerned in the documents,
- their spouses
- their registered partners
- their direct-line descendants and ancestors (but not their siblings or other relatives)
- applicants who have a legitimate interest in obtaining a copy of the civil status document in question.
An applicant is said to have a “legitimate interest” in receiving a document if there is a valid legal basis entitling the applicant to receive third party data (e.g. if documents are made available to a notary public in a probate procedure). This will therefore mainly be claimed by public authorities or registered professionals.
Documents on births and deaths that occurred after 31 December 1938, and marriages conducted after 31 July 1938, as well as for births and deaths in Burgenland that occurred on or after 1 October 1895:
- These documents are available from every register office in Austria.
Documents on births and deaths before 1 January 1939, or marriages conducted before 1 August 1938 – unless they were documented in Burgenland on or after 1 October 1895:
- Documents are available from the respective church offices (Roman Catholic parishes, Protestant parishes of all types, Old Catholic parishes, Greek-Orthodox church, Jewish Community).
- If the person concerned was not a member of a church at the time of their birth, marriage or death, or if the bridal couple or parents of the newborn child were members of different churches, the documents are available at the civil status register (Zivile Altmatrik) of Municipal Department 35, 1200 Vienna, Dresdner Straße 93, Phone +43 1 4000-35089, Fax +43 1 4000-99-35070, E-mail: email@example.com.
- Documents of persons registered in the Austrian military register (Österreichische Militärmatrik) are available at the Austrian State Archives (Österreichisches Staatsarchiv), 1030 Vienna, Nottendorfer Gasse 2, Phone: +43 1 795 40-0.
Please note: Many register offices that may be mentioned in original civil status documents have since been merged and therefore don not exist anymore. To find the competent register office in this case, please see Historische Wiener Standesämter (German - overview of past and present register offices in Vienna).
Opening hours: Mondays to Fridays from 8 am to 12 noon, plus on Thursday afternoons from 3.30 pm to 5.30 pm
Good Friday, 24 and 31 December from 8 am to 11 am. Closed on public holidays.
Office hours: Monday to Friday from 7.30 am to 3.30 pm, plus on Thursday afternoons from 3.30 pm to 5.30 pm
Good Friday, 24 and 31 December from 7.30 am to 12 am. Closed on public holidays.
Please note: There is a reduced service on Thursday afternoons. Please expect longer waiting times.
If neither the civil status details nor the name of the original register office is known, the file centre of the Vienna civil register offices ("Zentralkartothek der Wiener Standesämter") may be able to provide further information.
Please bring a valid official photo documentation to your personal appointment.
- The fee for written applications (letter, fax, e-mail, online order) is at EUR 14.30.
- An additional fee of EUR 9.30 is payable for each civil status document ordered.
- Your register office will inform you on the different payment options available.
If the application has been submitted in writing (by letter, fax, e-mail or online order), the document(s) ordered will be sent to the applicant by registered mail.
National documents and certificates are drawn up in German language only and bear an electronic signature of the issuing authority (instead of a hand-written signature). They are meant for submission in Austria and/or other German-speaking countries. Apostilles or diplomatic certifications cannot be issued for national documents.
International documents and certificates are usually drawn up in several languages and are meant for public authorities in other countries. A diplomatic certification or apostille can be issued for these documents as they are usually "sealed and signed" by hand.
A maximum of nine national or international documents can be ordered at any one time.
Loss of documents (German)
Homepage: Immigration, citizenship, register offices (German)
Data Protection, Information Law and Register Offices (Municipal Department 26)