Licence for the operation of a Kindergruppe (parent-organised daycare centre) - application

German version

General requirements

A Kindergruppe is a parent-organised daycare centre that regularly provides care and education to minors (daycare children) up to the age of 16 (toddlers, preschoolers, and/or school children) against payment in suitable premises and is not part of a school or a licensed children’s daycare centre.
A licence from the Vienna Youth and Family Offices (MAG ELF) is required for the operation of a Kindergruppe.
The legal entity operating the Kindergruppe may be a natural or legal person (corporation).
There may be no reason why the applicant(s), any persons living in the same household, or members or representatives of the corporation might pose a threat to the welfare of daycare children. Please note: As part of the licensing process, the Youth and Family Offices will request a police clearance certificate from the Federal Police Directorate in Vienna. If deemed necessary, the Youth and Family Offices may request an opinion from the Regional Office for Social Work with Families in the applicant's district, obtain an extract from the residence register, require a medical certificate, or make other enquiries.
The premises of a Kindergruppe must be suitable for the long term. The size, equipment and furnishings of the premises must be appropriate for the education concept, and the age, needs and safety of daycare children. The size of the premises must be at least four square metres per child or care provider.
At least one trained care provider of full legal age and capacity who has the necessary personal qualities to care for children is required for every Kindergruppe. Training for Kindergruppe care providers: 71 KB PDF
A maximum of 14 daycare children may be in a Kindergruppe at any one time. If at least one child is younger than two years and there is no second care provider, the maximum is ten at any one time.

Documents required

The following information is required in the application for a licence to operate a Kindergruppe:

Details on the personal suitability of the operator(s) and on the Kindergruppe
Documents relating to the ownership, tenancy or other legal status regarding the premises
Description of the location, size and furnishings of the premises, the room use, and the available play and activity opportunities and space for the children
Details on the number and professional suitability of the care providers
Details on the intended number and age of daycare children and the education plans

The following documents must be attached to the application:

Education concept (content of the education concept: 17 KB PDF or 64 KB RTF)
Proof of the right to use the premises, e.g., lease
Floor plan

Other documents that will be required in the course of the licensing process:

Certificate of inspection of all firing systems, chimneys, and electrical systems
For associations: Articles of association and extract from the register of associations
For each applicant:
- Birth certificate
- Certificate of citizenship
- CV
If the applicant or applicants are being represented by another party, a power of representation or power of authority is required.
In individual cases and for non-EU citizens, further documents may be required, such as a permanent residence permit.
Required from at least one care provider:
- Police clearance certificate
- Medical certificate:
  - 39 KB PDF
  - 61 KB RTF
- Declaration of personal suitability:
  - 10 KB PDF
  - 7 KB RTF
- Confirmation of training as per Art. 11(1) and (2) Vienna Daycare Ordinance

Contact

Municipal Department 11 - Vienna Youth and Family Offices
Legal Affairs Group, Section for Registered Childminders and Parent-organised Daycare Centres
Rüdengasse 11, 1030 Vienna
Timetable
Phone: +43 1 4000-90923 or -90737
Fax: +43 1 4000-99-90739
E-Mail: g-gra@ma11.wien.gv.at

Phone: +43 1 4000-90796 - Information for districts 1, 4, 6, 7, 8, 13, 15, 16, 17 and 23
Phone: +43 1 4000-90797 - Information for districts 2, 3, 5, 9, 11, 12, 14, 18 and 20
Phone: +43 1 4000-90794 - Information for districts 10, 19, 21 and 22

Information by phone: 8 am to 3.30 pm

Fees

There is no charge for the application.

Deadline

None

Please note

We recommend contacting us by phone to arrange a meeting where you will receive in-depth information as well as a viewing of the premises before filing your application. There will be at least one site inspection during the licensing process.

You can find detailed information in our handbooks:

Opening and operation of a parent-organised daycare centre (Kindergruppe): 183 KB PDF
General hygiene guidelines for parent-organised daycare centres (Kindergruppe):
- 157 KB PDF
- 130 KB RTF